Privacy Policy

Who operates the portal

Damla Training Institute of Technology Inc. operates the Damla School Portal website and Android app for students, trainers and authorized school staff. This policy covers information handled through these services. Contact the school at dcgsdavao@gmail.com for privacy questions, corrections or deletion requests.

Information handled by the portal

• Account and contact details: name, email, account identifiers, contact number, address and information needed to sign in and secure your account.
• Learner and enrollment records: student number, course and batch, birth and education details, guardian information, submitted requirements and TESDA registration answers. Where supplied in the learner form or supporting records, these can include sensitive information such as indigenous or cultural-community identity, health-related classifications or other TESDA learner classifications.
• Photos, documents and school work: profile photos, identity or enrollment documents, assignment answers, uploaded files, quiz responses, grades, attendance and trainer feedback. Classroom records also include conduct-policy acceptance, reports of inappropriate content or behavior, and staff review decisions. Housekeeping records can include release/return evidence photos.
• Payment records: selected charges, declared amounts, transfer references, uploaded payment proofs and school-verified payment history. Transfers take place outside the portal; the app does not request your bank or GCash password or process a payment card.
• Security and activity records: session and request identifiers, IP/network information, user agent, sign-in and school-action audit records, and app/device information used for operation and security.
• Notifications: school notices and read status. When phone notifications are enabled, Firebase installation/messaging identifiers and related device/app metadata support delivery to that installation.

Why information is used

Information supports account access, enrollment and TESDA documentation, training and classroom activities, attendance, requirement reviews, payment verification, school records, release/return services and school notifications. Security and audit information helps protect accounts, prevent misuse and investigate errors. Provide only information relevant to the school task and avoid including other people's unrelated personal data in uploads.

Access and service providers

Access follows school roles and assigned responsibilities. Authorized registrar, finance, trainer, housekeeping and administrator users can access information needed for their work. Classroom announcements and materials are available to the relevant class; personal submissions and feedback are handled through the student and authorized trainer/staff views. Official learner information may also be used for required TESDA reporting and related school administration.

Classroom reports and review notes are available to authorized administrator and registrar reviewers. A report does not automatically change grades, attendance or enrollment. Include only information needed to explain the concern; do not attach unrelated private information.

The service uses Supabase for authentication, database and file storage, Vercel for hosting, and Google Firebase Cloud Messaging for enabled phone notifications. Google reCAPTCHA can be used for sign-in security checks. These providers process information necessary to provide their services. The native Android app does not include advertising, Firebase Analytics or Crashlytics SDKs.

Security and device choices

The app communicates with the school over HTTPS. Access checks protect school records and files, and native sign-in tokens are encrypted on the device. Camera and document-picker actions let you choose the image or file to upload; the app does not request access to your entire photo library or device storage. No system can guarantee absolute security.

Phone notifications are optional and can be turned off in Account or Android settings. The school inbox remains available when you sign in. Signing out closes app access for that account on the device. External sites opened from the app have their own privacy practices.

Retention and account deletion

School information is retained for the period needed for the service and applicable academic, TESDA, accounting, audit, legal or dispute-resolution obligations. Retention depends on the record type; deleting app access does not automatically erase official school records that must be retained.

You can request deletion of your account and associated personal data without signing in. The school verifies ownership, identifies records that must be retained, and processes deletion or anonymization of information that no longer needs to be kept. The school will explain any retained categories, the reason and the applicable retention period when handling your request. Contact the school for the retention period applicable to a particular record or the status of your request.

Questions, corrections and requests

Email dcgsdavao@gmail.com or contact the school at +63 995 535 5902 or +63 938 896 1074. The school address is 2nd Floor, HIJ Bldg., Blk. 01, GSIS Heights, McArthur Highways, Matina Crossing, Davao City, Philippines. The school may need to verify identity before disclosing or changing personal records. Do not send passwords, one-time codes or unnecessary identity-document copies by email.